Privacy Policy

Personal Information Sharing Policy
Mjolnir Freightlines Inc.

1. Policy Title and Purpose

1.1 Title
Personal Information Sharing Policy (Newsletter Operations)

1.2 Purpose
At Mjolnir Freightlines Inc., we recognize that our clients and partners value their privacy as much as they value the timely delivery of their cargo. This policy establishes the framework for how we handle personal information collected specifically for our corporate newsletter. Our purpose is to ensure that all data is handled with the same strength, integrity, and precision that defines our logistics operations, guaranteeing that personal information remains secure and is used strictly for its intended purpose.

2. Scope
This policy applies to:

All employees, contractors, and third-party service providers of Mjolnir Freightlines Inc.
All digital systems, databases, and physical records used to manage newsletter subscriptions.
All personal information collected through the Mjolnir Freightlines Inc. website, sign-up forms, or direct opt-in requests.

3. Policy Guidelines and Requirements
Mjolnir Freightlines Inc. adheres to the following core principles regarding personal data:

3.1 Data Security
We implement industry-standard technical and organizational measures to protect personal information against unauthorized access, alteration, disclosure, or destruction. This includes encrypted storage and restricted access protocols.

3.2 Prohibition of Third-Party Sharing
Mjolnir Freightlines Inc. will *never* sell, rent, trade, or otherwise share personal information with third-party entities for their independent use. Data is kept strictly within the Mjolnir Freightlines ecosystem.

3.3 Exclusion of Marketing Purposes
Personal information collected under this policy is *not* used for general marketing, telemarketing, or targeted advertising. We do not use your data to profile your behavior for the purpose of selling additional logistics services outside of the information provided in the newsletter.

3.4 Strict "Newsletter Only" Use
The collection of names and email addresses is performed for the *sole purpose* of delivering the Mjolnir Freightlines Inc. newsletter. This newsletter contains industry insights, company updates, and logistics news.

4. Definitions

Personal Information: information that can be used to identify an individual, specifically limited in this context to names and email addresses.
Third Party: Any entity, company, or individual not employed by or under the direct corporate control of Mjolnir Freightlines Inc.
Marketing Purposes: The use of data to promote products or services with the intent to solicit a sale or commercial transaction.
Opt-In: The explicit action taken by a user to join the mailing list.

5. Procedures and Processes

5.1 Data Collection (Opt-In)
Individuals must voluntarily provide their information through a designated "Opt-In" portal. Mjolnir Freightlines Inc. does not "scrape" data or add individuals to the list without their express consent.

5.2 Storage and Access
Data is stored on secure servers. Access is restricted to the Communications Department and IT administrators who require access to facilitate the transmission of the newsletter.

5.3 Data Removal (Opt-Out)
Every newsletter sent by Mjolnir Freightlines Inc. will contain a clear and functional "Unsubscribe" link. Upon clicking this link, the individual’s data will be moved to a suppression list to ensure no further contact is made, or deleted upon request.

6. Compliance

6.1 Internal Compliance
Mjolnir Freightlines Inc. conducts quarterly audits of its data handling practices to ensure adherence to this policy.

6.2 Consequences of Non-Compliance
Any employee or contractor found to be in violation of this policy—including the unauthorized sharing of the subscriber list or the use of data for non-newsletter purposes—will be subject to disciplinary action. This may include:

Formal reprimand.
Suspension or termination of employment.
Legal action, if the breach violates state or federal privacy laws.

7. Disclaimers and Legal Considerations

7.1 Florida Information Protection Act (FIPA)
Mjolnir Freightlines Inc. operates in compliance with the Florida Information Protection Act. In the event of a data breach that affects the security of personal information, we will follow all statutory notification requirements.

7.2 Legal Compulsion
While we do not share data with third parties for commercial reasons, Mjolnir Freightlines Inc. reserves the right to disclose personal information if required to do so by law, such as in response to a valid subpoena or court order.

8. Approval and Effective Date
This policy is a testament to the Mjolnir Freightlines Inc. commitment to "Heavy-Duty Privacy."

Effective Date: May 01, 2025
Last Revised: January 01, 2026
Approved By: Board of Directors, Mjolnir Freightlines Inc.
Policy Owner: Secretary - Chief Information Officer